Regulatory tracking software

Submissions a year

36

Hours a year on preparation and review

504

What that time costs a year

$31,248

Every figure on this site comes from the returns you owe and the method shown beside each figure: your forms, your frequencies, your hours, your rate. Where a page states a fact about a form or an obligation it names the document it came from, and those are the eCFR and regulator pages cited on the page. Nothing here is legal advice.

Regulatory tracking software is bought for a smaller reason than it is sold for. The pitch is usually a dashboard of obligations across the whole business; the reason anybody actually buys is that a return went late once and nobody wants to find out that way again. Those are different products, and the second one is a list with dates and a record of what went. This page is about what that list has to hold, why the event-driven obligations are the ones it exists for, and what a filing record needs before it is worth having. The periodic returns are the easy half: a quarterly form announces itself and a calendar reminder covers it. It is the obligation triggered by something happening, where the clock starts on an event nobody flagged as a reporting event, that a tracker earns its keep on.

Open the Regulatory reporting software for banks Free to use. No account, no card, no trial clock.

List the returns, then list the triggers

Two lists, not one. The periodic returns are the ones you already know. The triggered obligations are the ones where a contract signed on a Tuesday starts a clock, and they are the ones a calendar of quarters will never catch. Most firms find at least one they were not tracking at all.

Give every entry a regulator, a period and a due date rule

Not a date, a rule: end of the month following the quarter, or thirty days after the event, or whatever it actually is. A stored date goes stale after one cycle; a stored rule generates the next date forever and survives a change of person.

Name a preparer and an approver for each

One person prepares, a different person approves. Where the same name is in both boxes, write that down rather than hiding it, because it is the first thing an examiner asks about and it is better to have a stated reason than a discovered gap.

Record the filing, not just the intention

Date filed, version filed, receipt reference, who approved it. The tracker is only worth keeping if closing an item requires evidence that something went, otherwise it becomes a list of ticks that describes a plan rather than a history.

A return the Regulatory tracking software does not fit?

Tell us about the return the worksheet does not fit and we will say whether it can reach it. The two we get asked about most are an obligation whose clock starts on an event rather than a period, and a return prepared by a service provider where the firm still has to keep the record. Both are workable and neither is obvious from the worksheet alone, so describe what you actually owe rather than the form name, and say which system the figures come out of.

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About the Regulatory tracking software

Is a shared calendar enough?

For periodic returns, often. It cannot hold a due-date rule, a preparer, an approver or a receipt, which is everything the record is for after the fact.

How do we handle event-driven obligations?

Store the trigger and the interval rather than a date, and make somebody responsible for noticing the trigger. That second half is a process problem, not a software one.

What does an examiner actually ask for?

Usually what was filed, when, and who approved it, for a specific period. A tracker that cannot answer those three is a to-do list.

Does this prepare the return?

No, and it deliberately does not. It tracks what is owed and records what went; preparation stays where it is.

Disclovo Pro

Keep the calendar, and the receipt against every return

Keep every return in one calendar with its regulator, its period and its due date, and the record of who prepared it, who approved it and when it went.

• Download the worksheet as a file you can circulate and keep.
• The worksheet without our name on the footer.
• Keep this worksheet against the period it was run for.
• Your firm's name and logo on the worksheet instead of ours.
• Export every worksheet and every filing record at once, for an examination.
• Send a worksheet or a filing record from inside the workspace.

$24per month, whole team

Start Disclovo Pro Pricing

Disclovo Pro is $24 a month. It renews automatically each month at $24 until you cancel, and the price and the renewal date are shown again before you pay.